Presenter FAQ
Q. Do I need to register for the conference?
A. Yes, all presenters are required to register for the conference. If you are an approved lead presenter, you will receive a reduced conference registration fee.
Q. What is the registration fee policy for presenters?
A. The lead presenter (person who is listed as the Lead Presenter on the proposal submitted) for each session is entitled to a $500.00 discount on the selected registration package.
The lead presenter of two or more unique sessions involving the preparation of presentation materials will receive a full Summit registration fee waiver for the Standard Package. If invited to and registering for the Executive Summit/Summit combined package, the presenter will be assessed the difference between the Summit registration fee and the combined package fee.
Please note: If you do not submit a final version of your presentation by February 12, 2010, your session(s) will be canceled and your registration fee reset to the full amount due upon receipt. SunGard Higher Education and Collaborative member presentations are not eligible for reduced fees.
Q. Is the registration fee transferable to non-presenters?
A. No, registration fee waivers are not transferable to non-presenters.
Q. Will any other conference related presenter expenses be covered by SunGard Higher Education?
A. Other than the registration fee discount offered to lead presenters described above, SunGard Higher Education does not provide assistance with travel or any other conference-related presenter expenses.
Q. Does SunGard Higher Education offer presenter training for Summit presenters?
A. Yes, presenter training for Summit will be offered. More details about this will be coming soon.
Q. Is there a template I need to use for preparing my Summit presentation?
A. An official Summit 2010 PowerPoint template must be used for all presentations delivered at SunGard Summit 2010. There are two versions of the conference template – one is available for presenters using Microsoft PowerPoint 1997-2003, and the other is for presenters who have Microsoft PowerPoint 2007. Templates are under the Presenter Resources tab on the Summit website. Presentations must be saved using their 4-digit code followed by .ppt if you are using Microsoft PowerPoint 1997-2003, or .pptx if using Microsoft PowerPoint 2007 (example 0123.ppt or 0123.pptx).
Q. How long should my presentation be?
A. Presenters will be assigned a one-hour timeslot for their session. Hands-on training sessions may be given up to two hours. When preparing your presentation, be mindful that a 60-minute session should last at least 45 minutes, with 10-15 minutes reserved for questions and answers. Attendees will expect a full robust presentation, from which they can take away new and valuable information, and are very displeased when sessions end early.
Q. What is the room setup and class size for Hands-on-Training sessions?
A. Hands-on training (HOT) rooms are set classroom-style with the same equipment as presentation rooms, along with additional computers used for training. The number of computers will range from 20-60 depending on the room. Full room capacity will be set at one attendee per computer, so registration is limited. Be sure to submit your session application as a HOT only if your require this training setup.
Q. If I need to, can I access other software within my presentation?
A. It depends on whether the software is supported by SunGard Higher Education. All requests must be submitted with your proposal, and specifically approved by the Summit technical team. While we will make every effort to accommodate presenters’ needs, it may not always be possible to approve use of requested software.
Q. Can I have multiple files and addendum to my PowerPoint presentation?
A. Yes, but if you have more than one file, they need to be attached as a zip file to enter into the CMC system.
Q. Can I use multi-media in my presentation?
A. Multi-media may be used in your presentation if an external file is submitted with the presentation. Be mindful of restrictions or licensing required for use of music or video types of materials, as those will not be accepted.
Q. Can I use reports in my presentation?
A. We recommend very limited use of reports in presentations. Reports do not show well, and attendees who are not in the first few rows will not see the details. If your presentation requires use of reports, be sure to submit an addendum to your presentation with full page snapshots of the reports, so that attendees can download, print and bring them to your session.
Q. When does my completed presentation need to be submitted?
A. Final presentation materials are due no later than February 12, 2010. SunGard Higher Education will review your materials, and will contact you should edits be required. Edited versions must be submitted within one week of notice.
Q. How and to whom do I submit my presentation?
A. All presentations must be submitted in the official SunGard Summit 2010 Microsoft® template, which will be posted on the SunGard Summit website in the Presenter Support section. Please submit your presentation materials via the Content Management System (CMC) site link provided in that same section.
Q. Where will sessions be held?
A. Sessions and conference activities will be held at the Moscone Convention Center in San Francisco, CA.
Q. What AV can I expect when I arrive in my presentation room?
A. The standard room setup for SunGard Summit includes:
- One PC with keyboard, mouse, and monitor
- One projection unit with screen that is compatible with the size of the room
- One podium with microphone
- One/two wired lavaliere microphone* (panel discussions will also have table microphones corresponding to the number of panelists, and large rooms will have aisle microphones for audience questions)
- Sound (the sound from the computer and presenter microphone(s) will be mixed and connected to the sound system in the room)
* The wired lavaliere microphone attaches to a shirt collar and clips to a belt (belt pack). The cord is approximately 25-30 ft. long.
Additional requests must be included in your proposal application for consideration for approval.
Q. Can I use my own laptop to deliver my presentation?
A. Hooking your own laptop to the AV systems at the conference is strongly discouraged. This is because the audiovisual equipment will be “tuned” to the PC in the room and may require adjustment before and after your session. It also would not be possible to record the session. If you absolutely require your own laptop, and did not include this request in your application, please contact summittech@sungardhe.com with the details of your request. The technical team will advise whether your request can be accommodated.
Q. Will SunGard Higher Education arrange for overhead projectors and/or flipcharts in the presentation rooms?
A. Yes, but only if requested in advance. Please include your request in your proposal application or email summit@sungardhe.com with your request by February 12, 2010.
Q. Will SunGard Higher Education arrange for phone lines, speakerphones and/or whiteboards in the presentation rooms?
A. No.
Q. Will the conference have rooms designated where I can practice my presentation?
A. Yes, the conference will feature several speaker-ready rooms at the Moscone Convention Center. These rooms will be equipped with full standard AV setup. All of the conference presentations will be pre-loaded on the PC. You will be able to reserve a timeslot on line before or during the conference, but we recommend reserving time early. Speaker Ready Room reservations will open after January, 2010.
Q. If I have updates to my presentation after the deadline, can I bring it to the conference on a CD or flash drive?
A. You are required to meet the designated February 12, 2010, final deadline. Conference registrants expect to be able to download accurate presentations before the conference; having presentations unavailable ultimately reflects on the quality of Summit, and once you submit your presentation, it must go through a review process, and then conversion to handout and posting.
Q. Will there be someone around to assist me in case of any problems?
A. Yes, SunGard Higher Education will assign a presenter aide to every customer-led presentation to review your presentation when you submit it, and on-site to assist with any AV or logistical needs.
Q. If my session is eligible for CPE credits, where do attendees get the paperwork?
A. CPE forms can be downloaded or printed from the SunGard Summit website prior to the conference or picked up at the registration desk on-site area. Forms need to be signed by the presenter/presenter and the attendee.
Q. Whom do I contact if I have a general question about my SunGard Summit presentation?
A. Please email: summit@sungardhe.com.
Q. Whom do I contact if I have a technical question about my SunGard Summit presentation?
A. Please email: summittech@sungardhe.com.