Exhibitor Details
Manage Your Account | Exhibit Schedule | Exhibitor Deadlines | Collaborative Hall Exhibitor FAQs
Manage Your Account
After November 5, you can view your invoice and make payments, register your company’s representatives, register for hotel rooms under the exhibitor block of rooms, view the interactive floor plan, submit and view your company description, and much more.
You will need your account number and password to log on, which will be located in the email confirmation you will receive after November 5, or upon completion of the online exhibitor agreement process. If you do not have your account number or password after November 5, please call MRA Services at (425) 636-1640.
If you have any questions regarding your contract, payments, or exhibition online record, please contact MRA Services at exhibits.info@mra-services.com or 425-636-1640. Please direct all other inquiries to Debbie Carmody at debbie.carmody@sungardhe.com or 610-578-6770.
Exhibit Schedule
The Collaborative Hall will be open on these dates and times for SunGard Higher Education, Collaborative members, and invited guests to showcase their latest higher education-focused solutions:
Saturday, March 19
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8:00 AM – 5:00 PM
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Exhibitor Set-up
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Sunday, March 20
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8:00 AM – *1:00 PM
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Exhibitor Set-up
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5:00 PM – 7:00 PM
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Collaborative Hall Open for Welcome Reception
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Monday, March 21
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9:00 AM – 1:30 PM
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Collaborative Hall Open
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9:00 AM – 10:00 AM
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Collaborative Hall Open with Refreshments
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2:30 PM – 4:30 PM
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Collaborative Hall Open
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2:30 PM – 3:30 PM
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Collaborative Hall Open with Refreshments
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Tuesday, March 22
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9:00 AM – 11:30 AM
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Collaborative Hall Open
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9:00 AM – 10: 00 AM
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Collaborative Hall Open with Refreshments
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1:00 PM – 4:00 PM
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Collaborative Hall Open
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3:00 PM – 4:00 PM
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Collaborative Hall Open with Grand Prize Drawing
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4:00 PM – 8:00 PM
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Exhibitor Dismantle
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Wednesday, March 23
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8:00 AM – 12:00 PM
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Exhibitor Dismantle
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*All booths must be set-up by 1:00 PM on Sunday, March 20.
Preliminary schedule – subject to change
The Collaborative Hall is not open on Wednesday, March 23
Exhibitor Deadlines
Deadlines
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10/8
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Presentation CFP submissions
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10/15
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50% deposit for discount on booth space
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11/5
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Booth space assigned
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11/5
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Exhibitor kit online link available
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11/5
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Exhibitor staff sign up begins
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11/5
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Hotel reservations open
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11/19
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Directory form
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11/19
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Logo and company description
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11/19
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Program print advertising space reservations
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11/23
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Acceptance/Rejection Notification Sent for CFP submissions
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11/24
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Three month website advertisement space reservation, artwork, and landing page materials due for approval (Web Ad to go live 12/20)
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11/24
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Printed program advertising materials due for approvals
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12/3
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Sponsorship confirmed
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12/28
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Two month website advertisement space reservation, artwork and landing page materials due for approval (Web Ad to go live 1/20)
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1/3
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50% reimbursement if booth space is cancelled
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1/7
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Payments: sponsorship packages, booth space, advertising,
presentations
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1/21
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All Collaborative program fees must be paid
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1/28
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One month website advertisement space reservation, artwork, and landing page materials due for approval (Web Ad to go live 2/18)
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2/1
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Final Presentation PowerPoint submitted
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2/11
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Registration insert space reservations and artwork due for approval
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2/18
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Hotel reservation cutoff (based on availability)
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2/18
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Pre-conference attendee list to all paid-in-full vendors
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3/7
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Purchase event tickets for your exhibit-only staff
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3/11
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Approved copies of registration insert due to arrive show site (address provided once artwork/content are approved)
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3/11
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Exhibit staff registration & payments
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3/20
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All booths must be set by 1:00 PM
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Collaborative Hall Exhibitor FAQs
Click here for answers to commonly asked questions regarding corporate participation at SunGard Summit 2011.
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